POWERPOINT

RESULT

SLIDE 1

SLIDE 2

SLIDE 3

SLIDE 4

QUESTION/DISCUSSION

1.  How to use graphics and charts

 If Microsoft Office Excel 2007 isn't installed on your computer, you will not be able to take advantage of the advanced charting capabilities in the 2007 Microsoft Office system. If Office Excel 2007 is not installed, when you create a new chart in Microsoft Office PowerPoint 2007, Microsoft Graph opens. A chart then appears with its associated data in a table called a datasheet. You can enter your own data in the datasheet, import data from a text file to the datasheet, or paste data from another program to the datasheet.

Office PowerPoint 2007 includes many different types of charts and graphs that you can use to inform your audience about inventory levels, organizational changes, sales figures, and much more. You can add a chart or graph to your presentation in one of two ways:

  You can embed (embedded object: Information (object) contained in a source file and inserted into a destination file. Once embedded, the object becomes part of the destination file. Changes you make to the embedded object are reflected in the destination file.) and insert a chart in your presentation  When you embed data from a chart in PowerPoint, you edit that data in Office Excel 2007, and the worksheet is saved with the PowerPoint file.

  You can paste an Excel chart into your presentation and link to data in Office Excel 2007  When you copy a chart from Office Excel 2007 and paste it into your presentation, the data in the chart is linked to the Excel worksheet. If you want to change the data in the chart, you must make your changes to the linked worksheet in Office Excel 2007. The Excel worksheet is a separate file and is not saved with the PowerPoint file.

A chart in PowerPoint that is made up of sample data from an Excel worksheet

Do the following when you want to maintain the data that is associated with the chart in PowerPoint:

·         In PowerPoint, click the placeholder (placeholders: Boxes with dotted borders that are part of most slide layouts. These boxes hold title and body text or objects such as charts, tables, and pictures.) that you want to contain the chart.

·         On the Insert tab, in the Illustrations group, click Chart.

·         In the Insert Chart dialog box, click a chart, and then click OK.

Office Excel 2007 opens in a split window and displays sample data on a worksheet.

Sample data on an Excel worksheet

·         In Excel, to replace the sample data, click a cell on the worksheet, and then type the data that you want.

You can also replace the sample axis (axis: A line bordering the chart plot area used as a frame of reference for measurement. The y axis is usually the vertical axis and contains data. The x-axis is usually the horizontal axis and contains categories.) labels in Column A and the legend (legend: A box that identifies the patterns or colors that are assigned to the data series or categories in a chart.) entry name in Row 1.

After you update the worksheet, the chart in PowerPoint will be updated automatically with the new data. 

2. How to running presentation

To set up a PowerPoint presentation to run automatically, do the following:

1. On the Slide Show tab, click Set up Slide Show.
2. Under Show type, pick one of the foolowing:

• ·         To allow the people watching your slide show to have control over when they advance the slides, selectPresented by a Speaker.
• ·         To present your slide show in a window, where control over advancing the slides is not available to the people watching, select Browsed by an individual.
• ·         To loop your slide show until the people watching press Esc, select Browsed at a kiosk (full screen).

Rehearse and record slide timings

When you choose the following show types: Presented by a Speaker and Browsed and kiosk(full screen), you'll want to rehearse and record timings for effect and slides.

1.             

On the Slide Show tab, click Rehearse Timings.  

1. Next (advance to next slide)
2. Pause
3. Slide time
4. Repeat
5. Total Presentation time

While timing your presentation, do one or more of the following on the Rehearsal toolbar:

• To move the next slide, click next
• Temporarily stop recording the time, click Pause
• Restart recording the time after pausing, click Pause
• Set an exact lenght of time for a slide to appear, type the lenght of time in the Slide Time Box.
• Restart recording the tim for the current slide, click Repeat.

After you set the time for the last slide, a message box displays the total for the presentation and prompts you to do one of the following:

• Keep the recorded slide timings, click Yes
• Discard the recorded slide timing, click No

Slide Sorter view appears and displays the time of each slide in your presentation.

Add narration or sound

To rcord a narration, your computers requires a sound card and a microphone, and a microphone connector if the microphone is not a part of your computer.

1. On the Slide Show tab, in the Set up Group, click record Slide Show
2. Select one of the following:

• Start Recording from beginning
• Start Recording from Curreny Slide

2

3.     In the Record Slide Show dialog box, Select the Narrations and laser pointer check box, and if appropriate, select or deselect the Slide and animation timings check box.          

4.      Click Start Recording

5.        To end your slide show recording, right click the slide, and then click End Show

6.        The recorded slide show timings are automatically saved and the slide show appears in Slide Sorter view with timings beneath each slide.

CONCLUSION

To study how to creating presentation and running presentation